Job Summary

Under the general supervision of the Associate Dean of Faculty, the Faculty and Student Support Coordinator maintains and coordinates processes in support of COTA faculty and students and COTA Strategic Plan. Performs complex and sensitive assignments requiring initiative, confidentiality, independent judgment and knowledge of campus policies and procedures. Assignments require handling of multiple work priorities: must organize and prioritize a variety of projects and tasks in an effective and timely manner and meet critical deadlines. Maintain attention to detail and accuracy in all duties. Be accountable for results, as well as for processes and document submissions.

Key Responsibilities

• Maintains and coordinates processes for faculty and student support - Maintains and coordinates lecturer performance evaluation and range elevation processes, ensuring that all paperwork/documents are done according to policy. Serves as the main resource person for the Associate Deans and faculty committees in the preparation and distribution of confidential correspondence, reports and personnel documents.
• Maintains scheduling, logistical and activity-related coordination for COTA’s Associate Deans - Schedules meetings and coordinates calendars for Associate Deans. Maintains annual calendar of events and deadlines (e.g. lecturer evaluations and faculty council meetings etc.) and sends reminders to Deans as needed.
• Maintains and supports processes and workflows related to the COTA Strategic Plan and Initiatives - Assists the Associate Deans and the Director of Strategic Communications, Engagement & Outreach in coordinating strategic plan activities and meetings as needed. Maintains and coordinates workflows and processes in relation to COTA strategic plan.
• Maintains and updates intranet faculty, strategic plan, and other resource pages - In collaboration with the Dean, Associate Deans and other appropriate parties maintains and updates intranet pages, including faculty, strategic plan, and other resource pages.

Knowledge Skills and Abilities

The ideal candidate is a reliable team player with strong multitasking and time management skills, capable of prioritizing responsibilities and meeting deadlines in a dynamic environment. They maintain a safe and professional workspace, demonstrate excellent written and verbal communication skills for effective interaction across the campus community, and possess a solid understanding of university policies and procedures. Technically proficient, they are skilled in both PC and Mac platforms, with experience using Word, Excel, and Common Management Systems such as PeopleSoft.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required.

• Experience in Microsoft Office Suite preferred, including project management software (i.e. Planner) preferred.

• Experience working in an academic environment for 2 years preferred.

• Experience working with strategic plans preferred.

• Experience interpreting complex reports preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

COTA Administration

Classification

Administrative Support Coordinator II

Effective 10/1/2025, a new salary step structure and job classifications will be implemented under the CSU-CSUEU Agreement. Job duties will remain unchanged; however, this position may be assigned to a new classification with an updated salary range. Employees will be notified of any changes. For more information, please visit the CSUEU FAQ on Job Classifications and Steps Implementation.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,058 - $4,727 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.